PRIVACY POLICY Privacy Policy
Enacted: December 1, 2016
Last revised: April 1, 2025
Galois Inc. supports the growth of people, organizations, companies, and businesses. Success requires some combination of people, things, money, information, and time. We contribute to society by connecting or creating what is missing through the internet. We recognize our social responsibility regarding personal information and comply with relevant laws and regulations. We have established a personal information protection management system and are committed to continuous improvement.
- a) We will obtain, use, and provide personal information appropriately within the scope of specified purposes, and will not use it beyond what is necessary. We will take appropriate measures to ensure this.
- b) We will comply with laws, national guidelines, and other norms regarding personal information.
- c) We will implement reasonable security measures against risks such as unauthorized access, leakage, loss, or damage of personal information, and continuously improve our security.
- d) We have established internal regulations for handling complaints and inquiries regarding personal information, and will respond promptly and sincerely.
- e) We will review and improve our personal information protection management system as appropriate in light of environmental changes.
This policy is distributed to all officers and employees and is made available to anyone at any time.
Galois Inc. CEO Ryosuke Asai
Galois Inc. Privacy Contact
Email：privacy@galoisjapan.com
Handling of Personal Information
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1. Business Name
Galois Inc.
Roppongi Hills Mori Tower 17F, 6-10-1 Roppongi, Minato-ku, Tokyo
Ryosuke Asai -
2. Privacy Manager
Privacy Manager: Administration Dept. Manager. Please contact the Privacy Contact for inquiries. -
3. Purpose of Use
We use personal information for: member management, inquiry response, user-generated content, providing application information to job media, information provision to members, sponsorship payments, recruitment management, and related communications. -
4. Third Party Delegation
We may delegate personal information handling to external parties. We select contractors that meet our standards and supervise their handling. -
5. Third Party Provision
We will not provide personal information to third parties without consent, except as required by law. -
6. Complaints and Inquiries
Please contact the Privacy Contact for inquiries, complaints, or consultations regarding personal information. -
7. Disclosure Request Procedures
- 1) Regarding requests for disclosure, etc. of retained personal data or third-party provision records
For requests for notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, suspension of provision to third parties, or disclosure of third-party provision records (hereinafter "disclosure, etc.") regarding retained personal data or third-party provision records that we handle, please contact the "Privacy Contact" in Section 7 below. Please note that we cannot respond to requests for disclosure, etc. regarding member information obtained through our Internet information site development and operation business as described in Section 3(1). Such information is used solely for the performance of delegated business and for no other purpose. - 2) Point of contact for requests
Please contact the "Privacy Contact" in Section 7 below for requests for disclosure, etc. If requesting disclosure of retained personal data or third-party provision records, please complete our prescribed form and submit it. - 3) Identity verification
We will verify identity when processing requests for disclosure, etc. In some cases, we may ask you to submit a copy of an official identification document.
* For agents: We will verify by requesting a power of attorney. If using an agent, we require copies of official identification for both the principal and the agent.
* For legal representatives of minors or adults under guardianship: We will verify proxy authority with documents proving legal proxy rights. - 4) Fees
For "notification of purpose of use" and "disclosure of personal information or third-party provision records" among requests for disclosure, etc., we charge a fee of up to 1,000 JPY. If it is clear that the fee will exceed this amount, we will contact you separately.
- 1) Regarding requests for disclosure, etc. of retained personal data or third-party provision records
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8. Security Measures
We implement the following security measures to protect retained personal data. For other detailed questions regarding security measures, please contact our inquiry desk.- 1) Formulation of basic policy
We have formulated a basic policy to ensure proper handling of personal data. - 2) Establishment of rules for handling personal data
We have established regulations for handling personal data to prevent leakage and ensure security. - 3) Organizational security measures
We appoint a person responsible for handling personal data and have established a reporting system to the responsible person when violations of laws or regulations are identified or suspected.
We clarify the scope of personal data handled by employees and the employees who handle it.
We conduct regular self-inspections and external audits to verify the status of personal data handling.
We assess and review the status of personal data handling and work to improve our personal information protection system. - 4) Human security measures
We raise awareness of the importance of personal information protection and conduct regular training on handling personal data.
We obtain confidentiality agreements from employees who handle personal data. - 5) Physical security measures
We manage entry and exit of employees and visitors in areas where personal data is handled.
We have established measures for the use, storage, and disposal of equipment, documents, electronic media, etc. that handle personal data, and take measures to prevent theft or loss. - 6) Technical security measures
We implement access control to limit the scope of personnel and personal information databases.
We identify and authenticate employees who use information systems that handle personal data.
We have introduced mechanisms to protect information systems that handle personal data from unauthorized access or malicious software from outside. - 7) Understanding of external environment
Regarding the handling of personal information in foreign countries, we implement the above security measures appropriately after understanding the personal information protection systems of the relevant foreign countries.
- 1) Formulation of basic policy
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9. Contact for Inquiries
Please contact our Privacy Contact below for inquiries, complaints, or consultations regarding personal information handling.Galois Inc. Privacy Contact
Email: privacy@galoisjapan.com -
10. If You Do Not Consent
Provision of personal information is voluntary, but we may not be able to provide services if you do not provide it. -
11. Website Operation
We may use cookies to improve convenience when you revisit our site. Cookies record which pages you visit but do not identify you unless you enter personal information. You can disable cookies in your browser settings. - 12. We use Google Analytics to improve our services and usability. Google may collect information such as your IP address through cookies, but information collected through cookies cannot identify individuals. Collected data is managed under Google's privacy policy. By using our site, you are deemed to have consented to the data processing by Google and our site as described above.We may revise this "Handling of Personal Information" to better protect your personal information or to comply with legal changes.